Supervisors

CHECKLIST FOR ADDING EMPLOYEES TO STUDENT PAYROLL

After completing the Student Referral Form, inform the student that they must go to Student Employment to complete the following:

• • Have their I-9 status checked. Students who are going to be added to the student payroll for the first time will be asked to:
  • Fill out an I-9 form
  • Fill out a release of information form
  • Fill out a Computer Agreement form
  • Fill out a Drug-Free Workplace form
  • Fill out a Background Check form
  • Have their documents photocopied (typically this includes a photo ID plus an original Social Security Card, or an original birth certificate issued by a county or city government)
  • Click here for information for International Students
     
• Have their Federal and Indiana tax status checked (or established if they are new to student employment)
   
• Have their Direct Deposit status checked (or established if they are new to student employment; or adjusted if they have changed financial institutions). For new accounts, the name, address and phone number of their institution, a voided check or, in the case of savings accounts, the number that identifies their account is gathered from the student.